MERITS AND DEMERITS OF EMAIL COMMUNICATION

Merits and demerits of email communication. Even now, email remains one of the most popular forms of communication in the office. Even while email is still the preferred method of communication for many people, businesses discover that there are advantages and disadvantages to using it effectively if they don’t take precautions.

MERITS AND DEMERITS OF EMAIL COMMUNICATION

Merits

1. The use of email is free. Messages can be sent and received without incurring any additional costs once you are online.

2. Email is quick. It’s as easy as clicking a button to send a message once you’ve finished writing it. Email is sent and received almost instantly, especially if a system is connected into the network.

3.E-mail is easy to use. It is simple to use. Writing, sending, and receiving messages is easy once your account is set up. Email also makes it simple and fast to access contacts.

4. Email makes reference simple. It is possible to safely and conveniently save and browse through sent and received messages. Going through old emails is much easier than going through old notes on paper, which is one of the benefits of email.

5. You can access your email from any location as long as you have an internet connection. You may access and review your inbox and messages whether you are in the office, on the field, or even abroad.

6. Messages can be sent in bulk via email. A powerful tool for spreading your message, it allows you to send a single message to multiple recipients simultaneously.

Demerits

1. Information overload could result from email. Certain messages might be ignored or not read, particularly if there are a lot of them arriving and the network hasn’t set up an email alert system on the work PCs.

2. Email doesn’t feel personal. Certain topics should be communicated verbally or in handwritten notes or letters, while others are better received as typed and written messages.

3. Email can be annoying. Since going through every email takes some time, it may interfere with work. With the use of an email alert system, this disturbance is reduced.

COMMUNICATION AND TYPES

Communication and types. Human existence and survival, as well as the functioning of an organization, depend on effective communication. It involves the creation and dissemination of concepts, knowledge, viewpoints, facts, and emotions from one location, person, or group to another. The Directing function of management relies heavily on communication. Even with extensive training and experience, a manager’s abilities are meaningless without effective communication skills. To get the task done from subordinates correctly, a manager needs to effectively express his directives to them.

COMMUNICATION AND TYPES

Process of communication

1. Sender

The communication is created by the sender, also known as the communicator, and sent to the recipient. He initiates the conversation.

2. Message

It is an idea, fact, view and knowledge. that originates with the sender and is meant to be further shared.

3.Encoding

Prior to being communicated, the sender encodes the message symbolically using words, images and gestures.

4. Media

Meanwhile, It is the transmission method used to send the encoded message. The communication might be sent by written or verbal means. The phone, internet, mail, fax, e-mail, and other means of communication are among them. It is up to the sender to select the media.

5.Receiver

The sender intended the message to be forwarded to him because he is the last member in the chain. The goal of communication is only achieved when the message is received, properly understood, and acted upon.

6. Feedback

However, the communication process ends when the recipient notifies the sender that he has received and comprehended the message.

7. Noise

It describes any impediment to communication that is brought about by the sender or the recipient.

8.Decoding

Also, it is the process of decoding the sender’s encoded symbols. The recipient receives the message when it has been decoded.

Importance of Communication

Hence, the Coordinating Foundation The management communicates to the staff the objectives of the company, how they will be attained, and the dynamics between them. Fluid Operation To keep an organization running smoothly and effectively, managers coordinate both the physical and human components of the business.

TIPS FOR MAINTAINING LONG DISTANCE COMMUNICATION

Tips for maintaining long distance communication. Any healthy relationship must be built on communication. Maintaining it is much more difficult when you are apart from loved ones. It’s been said that time apart makes the heart grow fonder, but effective long distance communication is essential for this to happen. When you live far away from each other, these suggestions will help you strengthen your bonds with friends, family, and partners.

TIPS FOR MAINTAINING LONG DISTANCE COMMUNICATION

1.Use technology to your advantage

In actuality, technology is uniting people worldwide. Additionally, a one-on-one conversation is not necessary! You may host a girls’ night or gaming session just like you usually would with a Zoom call that can show several call attendees. Grab a takeout meal and a glass of wine, then sit in for a virtual get-together.

Consider Their Schedule

Choose a time for the catch-up that works for everyone. To fully take advantage of your opportunity to catch up, you’ll want to give and receive complete attention. Assigning a specific time slot with a predetermined beginning and conclusion (or, in a pinch, both!) ensures that you both keep to it and concentrate on the crucial talks.

Voice & Video Messages

Use audio and video communications if text messages are getting too long or if you simply want to see and hear from your loved one. Whether they call you or video chat with you in real time, or if they record a video message for you to listen to beforehand:

Voice Notes

Based on my personal experience, receiving a joyful voice message from a loved one is the best way to start the day! It is always a pleasure to hear from your loved ones about their days. By using their own voice, you not only feel more connected to one another but can also communicate a lot of information fast.

Cards & Gifts

Try sending a note or gift to them in your place on special occasions if you are unable to be together! For couples and tactile friends and family, something warm and fuzzy is very wonderful. Kaz gave me this adorable teddy bear named Bertie, which I adore. While it’s not the same as a real hug, this can be very reassuring when you’re missing loved ones.

communication tips.